Key Features

Applicant Tracking System [ATS]

Make Sure Your Applicants Have What It Takes To Join Your Business

Attract, compare, onboard and hire your talent with an Applicant Tracking System that’s designed to help your team evaluate candidates based on their skills and experience.

Applicant_Tracking_System

Everything is possible with our end to end Applicant Tracking System (ATS)

Our Applicant Tracking Software enables you to do away with manual admin tasks. Recruiters can configure automated workflows across the entire hiring process, taking away the hassle of performing repetitive, high-volume admin work such as emailing candidates when they apply for a role, qualifying out candidates that don’t meet your criteria, and reminding team members, hiring managers and candidates to complete tasks (these are just a very small sample of workflows you can achieve with our ATS).

  • Build your own automated recruitment workflows and tasks
  • Create internal reminders and notices
  • Automate candidate stages and rankings
  • Deliver auto communications (SMS and Email)
Everything is Possible with our ATS

An ATS that does all the hard work for you

Our Applicant Tracking Software enables you to do away with manual admin tasks. Recruiters can configure automated workflows across the entire hiring process, taking away the hassle of performing repetitive, high-volume admin work such as emailing candidates when they apply for a role, qualifying out candidates that don’t meet your criteria and reminding team members, hiring managers and candidates to complete tasks (these are just a very small sample of workflows you can achieve with our ATS).

  • Build your own automated recruitment workflows and tasks
  • Create internal reminders and notices
  • Automate candidate stages and rankings
  • Deliver auto communications (SMS and Email)
ATS does the hard work
Request to Recruit
Create Job Adverts
In Built Multi-Poster
  • Kickstart your ATS hiring with Request To Recruit

    Accelerate your hiring process with a digital Request to Recruit or Approve to Recruit without having to leave the platform. Just enter your role information in our ATS and it's sent straight to your hiring manager(s) for approval. With just one click and no paper trail, you can start recruiting. To save you more admin time, you can also set up reminders, just in case your hiring managers and stakeholders don't respond to your initial request!

    > Customisable requisition form
    > One-click approvals
    > Improve collaboration decision-makers
    > Set-up automation to chase requests
    > Digital audit-trail

  • Turn job descriptions to adverts in minutes

    Once our recruiting software gives you the thumbs up that your role(s) have been approved, you can create an advert/campaign in minutes, using our advert wizard (and save it for future use). One of the many great features of our ATS is that you can build your own candidate journey or checklist for every role, using features like screening questions (for example). That's what is really great about Vacancy Filler's Applicant Tracking System, it's not rigid - it's flexible and customisable, built to meet recruiters' needs.

    > Create adverts/campaigns in minutes
    > Save job descriptions/ads for future use
    > Update/change ads in the ATS, even when published
    > Choose keywords and highlight in applicant resume (CV)
    > Build your own journey's and checklists for roles and templates for future use

  • One-click job postings to many job boards and channels

    Our Applicant Tracking System lets recruiters advertise their jobs quickly and with ease. The inbuilt multi-poster delivers ads to your careers site, social media channels, agencies, and over 70+ Job Boards with one click - in nano-seconds. What's more, as we're the best applicant tracking system, you won't be charged for any job board postings as this tech was built by us!

    > Inbuilt multi-poster within our ATS to speed up job board posting
    > Unlimited job board posting with no cost to post roles
    > One-click recruiting to careers site, social channels, and job boards
    > Reduce spending by optimising free social channels and job boards
    > Reduce spending by optimising free social channels and job boards

Create compelling application forms the way you want

What does a good application form look like? Our Applicant Tracking System gives you an abundance of choices when creating that perfect candidate experience. From mini-application forms that capture basic info with CV attachments to all-encompassing application forms, with Vacancy Filler ATS, everything is possible (and if you want to can insert Killer Questions before you take your candidates down the application form route - you can do this too with our applicant tracking software).

  • Customisable and branded application forms and templates
  • Digital Signatures in forms
  • Embed video's and rich media
Branded Application Forms

Bring your recruitment process to life with branded communications

Ensure candidates are always engaged by sending out fully branded email and SMS communications at any stage of the recruitment process. Whether emails are sent 1 to 1 or en masse, our ATS software enables you to drive talent acquisition through a great candidate experience.

  • Fully branded emails, forms, and letters across the entire ATS
  • Unlimited email templates
  • Merged fields to personalise communications
  • Customisable e-signatures
Employer Branding
Applicant Portal
CV Parsing
Agency Gateway
  • Recruitment software that lets your applicants control their data

    A great feature of our Applicant Tracking System is the 'Applicant Gateway' that gives your candidates the power to control and manage their data, which is pivotal for GDPR compliance.

    > Agree to your privacy statement and secure your future employee records at the outset
    > Full visibility of applicants data
    > Options to update or remove at any point
    > Flexibility to change or extend their retention period
    > Company branded

  • Easy apply for candidates with CV parsing and AI

    Recruiting Software needs to be as candidate-friendly as possible so they can apply for roles easily. That's why Vacancy Filler ATS enables your hiring team to configure your recruitment process on a role-by-role basis with CV parsing and auto-populate AI technology that effortlessly converts an applicant's resume into a perfectly formed job application form.

    > Eliminate candidate drop-offs with auto-save job application forms every 3 seconds
    > Candidates can move from device to device without losing their data
    > Upload CV's using lots of different formats
    > Better your recruiting process with 'mini-application forms
    > Get candidates buy-in with digital signatures on applicants forms

  • Collaborate with staffing agencies via our agency portal

    Invite your agencies/PSL to log into your Applicant Tracking System to upload a candidates resume, so you can keep your applicants in one place - not scattered in your inbox. Our ATS system comes to life by sending your job requirements to your staffing agencies with a click, alerting them to any new roles. The agency will then be able to upload all their candidates directly in your Applicant Tracking tools.

    > Give external recruiters access to your Applicant Tracking Software (ATS)
    > Assign recruiting agencies to specific job postings
    > Track and time stamp applicant information
    > Record each job advert/campaign by sources

Take a birds eye view of all your advert responses using our recruitment software

The hub of our Applicant Tracking System (ATS) is our responses page, where you can see every candidate that responds to an advert. From here, you can see a breakdown of stages and ranks (and unranked), send emails, SMS, invite to an interview, request references, background checks, and much more, either one by one or in bulk. Advanced filtering allows you to search responses by locations, distances, sources, tags, stages, or rank and you can select CVs, application forms, or video recordings to view individually or collectively in the Applicant viewer.

  • View of all advert/campaign responses
  • Assign Stages & Ranks
  • Advanced search, sort, and filters
  • Select and assess responses individually or in bulk
Advert Responses with ATS

Effortlessly view, assess, rank and repeat with our ATS Applicant Viewer

Whether you want to assess your candidates as they come in, or at the end of the campaign, you usually want to read, perhaps write a few notes, and rank. You can do that and much more with our ATS software, like adding sticky notes to the CV/application form, highlighting key skills, tagging, inviting to test or event, or adding them to your talent pool. There are too many features to mention but let's just say, our ATS covers everything you need for a great hiring process.

  • View, add a sticky note to CV or Application Form
  • Keyword tagging
  • Customise stages and ranks to suit your recruitment cycle
  • Directly add candidates to the talent pool individually or in bulk
ATS Applicant Viewer
Duplicate Candidates
Talent Pools
Career Gap Analysis
  • An ATS AI Detective that spots duplicate candidates

    It's not unusual for candidates to apply for many roles, many times but you want to ensure that your candidate data is real and more importantly, that you're not receiving the same resume from your staffing agencies - meaning you are paying for your candidates twice! Our Applicant Tracking System AI is cutting-edge, detecting duplicates (even when a CV/resume has been anonymised by an agency) by scanning the CV’s content, not just the email address and name.

    > Detects and alerts any potential duplicates using AI
    > Automatically sent notification to agencies of any duplications
    > Track and time stamp applicant information
    > Reduce duplicate candidates from agencies - reducing fees

     
     
     
  • Dip into a sea of talent

    Our Hiring Platform empowers recruiters to turn applicants into a mega-pool of job seekers that could be your future talent and your own CRM. Sort, tag, engage and nurture talent using our recruitment management tools to make sure you keep your candidates warm until their perfect role becomes available. These features within our ATS will reduce your recruitment time and the price of talent acquisition.

    > Candidate tagging to quickly spot applicants for future reference
    > Search for keywords within CV's (resume) and application forms
    > Saved search & advanced filtering features across CRM.
    > Schedule branded email & SMS communications
    > Removal of candidate data with GDPR compliance tools

  • Unveil employment breaks digitally

    Vacancy Filler Filler's ATS comes with a unique tool called "Career Gap Analysis" that spots any break of employment within a CV or application form, presenting it to you in an easy-to-view manner. Features like this set us apart from other ATS software systems as it not only saves admin time but it means that you don't need to print off a CV as it is all done within the ATS.

Get to know your candidates inside out using our ATS

Packed with advanced screening features like assessments, questions, and tests our Applicant Tracking System gives you the ability to choose what's right for your role and candidate - without having to leave the platform. Furthermore, you can put our ATS workflow engine to work and use it to auto shortlist candidates based on their screening/tests/assessment results. And to top it off, you can get our tracking system to rank candidates depending on their score/result and automatically send an email or SMS to successful or unsuccessful candidates.

  • Build Your Own Situational judgment tests (SJTs') with weighted/scored questions
  • Create your own Killer questions
  • 100's of Skills-based assessments to use ( fair use policy)
  • Integrated Psychometric assessments
  • Automate communications based on scores/responses
  • Rank candidates automatically
ATS Candidate Screening Questions

See the face behind the resume with video screening via a mobile app

Take advantage of unlimited video recordings that will save candidates and your time/money by removing the need for travel and time away. With our Applicant Tracking System, your candidates (or agencies and their applicants) will have access to a mobile app to make their recording, based on your questions - available to download free via GooglePlay and the Appstore. Now, it's especially relevant for remote workers and really lets your applicants shine.

  • Unlimited video interviews/recordings at no extra cost
  • Create your own question templates
  • Enable applicants to plan and repeat first recordings via our mobile app
  • Customisable read and answer times per question
  • Agency access at no extra cost
ATS Candidate Video Screening
Confidential Shortlisting
Self Service Interviews
Referencing
  • Take away the risk of bias from a resume

    We're proud that our Applicant Tracking System provides recruiters the features to Blind/Confidentially assess, rank, and score candidates against a person's details that you don't want your hiring manager or hiring panel to see. This practice encourages a framework that delivers a truly "diversity-rich" workforce, eliminating any unconscious bias along the hiring process.

    > Redact candidates’ personal data (you can customise)
    > Deliver anonymously to decision-makers in hiring panels directly within the ATS
    > Candidate scoring features and panel check-list
    > One-click shortlisting and acceptance


     
  • Save your hiring team time with self-service interview scheduling

    Your human resources team is busy, so let candidates book an interview at a time and date that suits them - based on time slot recommendations pre-selected by your talent acquisition team. Our ATS integrates with Office365 too, giving full visibility and synching of interviews for everyone involved in your hiring process.

    > Candidate self-service interview scheduling
    > 1 to 1 interview or group/session-based interviews for assessment centres
    > Automatically update the candidates, recruiters, and hiring managers calendars
    > Integrates with Office365 or as a standalone recruitment software module

  • Capture references and reach out to referees at speed

    We've said it before but Vacancy Filler ATS really does make repetitive and mundane tasks really easy. Build your own referencing forms for your candidates and their referees to complete in a streamlined and paperless way. Using our recruitment workflow features, you can set alerts and reminders to candidates and their referees, so you're not chasing everyone, all the time.

    > Build your own branded referencing forms in minutes
    > Unlimited referencing templates
    > Include Digital Signatures within forms
    > Set workflows to remind candidates/referees to complete forms

Sign-up and onboard your talent digitally

So, you've chosen your candidates, you've carried out all your references and background checks, so let our recruiting software take care of your onboarding. Your hiring team needs to get new talent signed up in super-fast time, so our Applicant Tracking System makes it simple to select and send Onboarding documents such as Offer Letters and Contracts to your candidates digitally. Plus, you can build forms that capture key candidate data that you need at this time by integrating our recruiting software into your HR Payroll or HRIS (human resource information system) so you have just one version of your candidate data across all your systems.

  • Paper-free Offer Letters & Contracts
  • Unlimited eSignatures (included in subscription)
  • ATS Integration with HR software/HCM/HRIS
  • CSV Data exports
  • Automated notifications/alerts
Digital Employee Onboarding

Reporting and analytics at your fingertips from a clever ATS

Create custom reporting dashboards that fit the requirements of the talent acquisition team, in real-time, in order to measure the performance of campaigns, sources, and channels. The best applicant tracking systems allow businesses, recruiters, and hiring managers to report on key metrics and make informed decisions across the entire recruiting process, candidate experience, sources, and staffing agencies. In fact, at any point in the applicant tracking systems processes.

  • Over 50 prebuilt reports
  • Customised reports and widgets per user
  • Set KPIs across all channels and sources
ATS Reporting

Measure and action Diversity & Inclusion goals

The best Applicant Tracking System will support businesses meeting their diversity and inclusion goals by using a range of modern features built for hiring best-fit talent, without bias. Vacancy Filler ATS gives you this capability across the entire recruiting process but it doesn't stop there. It gives hiring teams the ability to report on any protected characteristics such as gender, ethnicity, religion, disability, criminal conviction, and sexuality, in order to take a more scientific approach to hire.

  • Build your own application forms that capture the characteristics you require
  • Automated diversity and inclusion data analytics sent to key stakeholders
  • Export data to external auditors with our ATS
  • Disability and criminal conviction reporting
  • Save and send along with employee data from our ATS to your HR software
ATS Diversity Inclusion Goals
GDPR Compliance
Multi-Factor Authentication
Single Sign-On
  • Safe, secure recruitment software with GDPR Compliance Tools

    Applicant Tracking Systems should be fast and responsive but also super secure and GDPR compliant. We are proud that our ATS meets these needs and more. We have a number of technology and organisational controls in place that underpin compliance such as encrypting all data in transit and at rest.

    > Data stored in an ISO27001 compliant data centre
    > Cyber Essential Certification
    > You're the data controller (not us)
    > Automatically advise your candidates via the  ATS that their data will be removed or updated
    > All applicant information is removed automatically from all systems after the retention period
    > Flexibility to change the retention period


     
  • Protect your business and candidate data

    Multi-Factor Authentication (MFA) secures access to our Applicant Tracking software, ensuring that businesses (and your IT team) are happy that all users are complying with their security practices. MFA is configurable to suit your pre-agreed levels of authentication and our recommendations are always to do this! We authenticate users with the following methods:

    > Telephone (via SMS)
    > Email
    > Authentication Mobile App
    > Data stored in an ISO27001 compliant data centre
    > Cyber Essential Certification

    You're the data controller (not us)

    > Automatically advise your candidates via the ATS that their data will be removed or updated
    > All applicant information is removed automatically from all systems after the retention period
    > Flexibility to change the retention period

  • An ATS with one password, one log-in

    Having different logins to different systems can be a headache - so our ATS systems Single Sign-On (SSO) feature is a perfect fit for businesses that have a 'one password to fit all systems' IT policy in place. By integrating with your SSO provider, like Office 365 (Microsoft Azure) users will have the same password for accessing Vacancy Filler ATS.
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