What we do

Employee Onboarding

Let Candidates Know They Made The Right Choice

Create an automated employee onboarding experience that gives your new starters access to everything they need to feel like a part of the team on their very first day.



Achieve quick and painless referencing and checks

Hire that shining star faster and with more confidence that you've ticked all the boxes - our referencing and background checks are fully integrated within the Vacancy Filler platform to reduce your admin


Signed, Sealed, Delivered. Without lifting a finger

Customise your offer letters and let the system do the rest, all in a automated fashion. Vacancy Filler captures all data accurately, mitigating risks of any manual intervention.


Give your new hires a red carpet experience

Our digital checklist gives you the ability to keep your talent warm and sticky, so you can eliminate first day nerves and ghosting by engaging en route to their first day.

Digital Contracts & New Starter Forms

Keep your new starters excited for their role by sending them a digital contract as soon as they accept their offer. Which they can electronically sign so you don’t lose any momentum while onboarding your talent.

  • Capture new starter data
  • HMRC checklist
  • IT policies/Health questionnaire
  • Paperless and secure
  • E-signatures
  • Legally binding

Employee Onboarding App

Reduce first-day nerves with a branded Employee Onboarding App that gives new hires full access to all the forms they need to fill in, company documentation, policies, training guides, an internal social newsfeed, as well as videos and other media to help them get acquainted with your business and their new team.

  • Company social media newsfeed
  • Training guides
  • Company documents
  • First day/week new starter checklist
  • Automated welcome emails

Employee Onboarding Integration

Automatically store and organise new starter information including references into your HCM and Payroll systems directly from the Talent Acquisition Platform.

  • HCM & Payroll integration
  • Automated reference requests
  • GDPR compliant
  • Data export

Automated background checks with Experian

Onboarding your new starters just got faster and simpler. We've integrated Experian's background checks into Vacancy Filler's automated onboarding, to save your recruitment and HR teams endless time. 

Categories Available Via Experian Background Checks:

  • Career – Education, employment, employment benefits, financial information, gaps, self-employment.
  • Company Directorships – Current, previous, disqualifications.
  • Criminal – Basic, standard, or enhanced, including various levels of spent and unspent convictions for roles that include the supervision of children and/or vulnerable adults.
  • DVLA (Driver & Vehicle Licensing Agency) – Driving license validity, plus any endorsements.
  • FCA (Financial Conduct Authority) – Previous controlled function experience, and any disciplinary details.
  • Financial – Bankruptcies, County Court Judgements, voluntary administrations.
  • Identity – Verification and authentication.
  • Media – Negative coverage.
  • Sanctions – Arms dealing, fraud (including corporate fraud), money laundering, terrorism, war crimes.

"Experian is delighted to have partnered with a market leader in recruitment technology. Recruitment is changing at pace, and this partnership shows a true focus on data, security and technology, which will deliver a smoother and quicker onboarding experience for all recruiters."

Hugo Gretton, Partnerships Development Manager
Experian Partnerships & Alliances

Matthew Brooks, Head of HR Solutions at Experian Background Checking, said “We are very excited about the months ahead as we continue to grow our partnership with Vacancy Filler and evolve the recruitment industry”.

Kirsty Sweeney
Google Inc.

"The integration of Experian’s background checks into Vacancy Filler’s platform will give customers a seamless candidate onboarding solution and power HR teams to make better, more informed recruitment decisions. A single solution to manage the recruitment process, will see employers being able to track, manage and screen their candidates all in one place. The integration will drastically improve the candidate’s experiences by minimising touchpoints between their interview and their first day in work."

Hugo Gretton, Partnerships Development Manager
Experian Partnerships & Alliances
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