What we do

Health & Social Care Applicant Tracking System

The Applicant Tracking System For Health & Social Care

Hire caring, competent staff. Speed up recruiting and onboarding. Prioritise safeguarding, inclusivity and ethics. 


We're helping top health & social care providers hire and onboard passionate, compliant talent, faster

With more than 10 years of experience in recruitment software, working with top UK healthcare providers, we know exactly how your teams can leverage software to combat the challenges associated with fast-paced recruitment.
Vacancy Filler is the Applicant Tracking System that tracks, automates, and evaluates every step of the recruitment journey - from multi-posting job ads to ranking candidates and onboarding new starters. So your recruitment and HR teams can make manual processes a distant memory.
ATS Dashboard

“We now have a more streamlined process, including easier shortlisting, reduction in photocopying and administrative time spent in collating paperwork for recruiting managers. We have also definitely reduced advertising costs.”

Lisa Hewerd, Resourcing Manager

“We found it very easy to use from the outset, and minimal training was required.”

Lisa Hewerd, Resourcing Manager

A snapshot of our top health & social care recruitment features

Video Screening
Video screening
Bring your candidates to life and let them record and re-record answers to pre-set questions.
One-Click Request To Recruit
Request to recruit
Capture requisition details and seek approval from Hiring Managers automatically.
Digital Employee Onboarding
Digital onboarding
Get contracts signed and important documents read in a fraction of the time.
Multi-Posting Job Boards
One-click multi-posting
Post your job ads to 70+ of the top UK Jobs Boards, as well as your careers site and social channels, with just one click.
Agency Portal
Agency management
Manage your agencies and keep track of your preferred suppliers, duplicate candidates and costs.
Self Service Interviews
Self-service interview scheduling
Let your candidates book an interview timeslot based on your hiring team's availability.

A birds-eye view of the entire recruitment process

From step-by-step, automated workflows and candidate tracking, to visual reports on ROIs you will never be in the dark about how your team are meeting expectations, regulations, and legislation.

Recruitment Dashboard

Let us take care of your new starters

Your branded Employee Onboarding App will give new hires full access to everything they need to get acquainted with your business. That's company documentation, policies, training guides, an internal social newsfeed, as well as videos and other media. 
Digital Onboarding App

Digital contracts and new starter forms

Send automated digital contracts, which candidates can electronically sign - so you never lose momentum while onboarding your talent. 

Digital Contracts

Onboarding Features

  • Social media inspired newsfeed
  • Training material
  • Company documents
  • Induction checklist
  • Automated welcome emails
  • HCM and Payroll integration
  • Inbuilt reference requests and background checks
  • GDPR compliant

Your healthcare safeguarding and compliance just got stronger and speedier

Our technology automates the entire recruitment process - from scanning CVs for relevant experience and automatically collecting references and important pre-employment checks, to digitally collecting e-signatures and onboarding new starters.

And because the safety of your people is always your top priority, we've made it ours, too.


Security & GDPR

Safeguarding Features

  • Digital Pre-employment Checks
  • Career-gap analysis
  • Automated references
  • GDPR-compliant data storage
  • UK-based company
  • Single Sign On
  • Multi-Factor Authentication

Candidate assessment that prioritises compliance and credentialing

Tailor the application process on a role-to-role basis with customisable questions and application forms. Vacancy Filler lets you choose from a wide list of Candidate Assessment features, to build a workflow that suits the job role.


Online Assessments

Candidate Assessment Features

  • Custom workflows
  • Customised SJT Questionnaires
  • Auto-screening filters
  • Side-by-side candidate comparison
  • Psychometric testing

Promote yourself as the health and social care workplace of choice with a friendly, accessible candidate journey

Fast-paced recruitment should never mean you have to sacrifice warm, encouraging communications. Vacancy Filler does more than automate every step of the recruitment process - it lets you customise and brand them. So your values shine, and your candidates always feel relaxed.

Automated Recruitment Processes

Candidate Experience Features

  • Video screening
  • Custom application foms
  • Automated SMS and email comms
  • Self-scheduled interviews
  • Careers site
  • Digital Onboarding App

Careers Site - built with accessibility and functionality in mind

We'll let your beautiful branding, values, and culture inform the functionality and design of your new careers page. So you'll be promoting your employer brand, while your site gets to work at converting traffic into applications.

Vacancy Filler Content Management Module gives you extra's uncommon with most Content Management Modules. You'll have access to a range of value-added tools.

  • Site Analytics
  • Content Workflow Automation
  • SEO Performance
  • Audits
Healthcare Careers Site

Empower your whole team with an easy-to-use CMS

A drag-and-drop Content Management System makes it easier than ever for your whole team to create and post content. We're confident that you'll never need help from an IT team - but we're here to support you every step of the way. 

Healthcare Careers Site

Seamless integration - from jobs boards to social media

Your careers site will connect seamlessly with Vacancy Filler, so you can integrate your jobs board and handle all applications from your central Vacancy Filler dashboard. 

You can also integrate with all of your daily third-party tools, to make your content management experience a familiar one. 

  • Dropbox
  • Google Drive
  • Social media platfoms
  • Onedrive
Healthcare Careers Site

Leverage powerful Candidate Sourcing tools to find compliant, caring and qualified candidates every single time.

Visual, shareable data and metrics

Measure ROI and make sure you are meeting your hiring targets - from Diversity and Inclusion to Agency Spend and Candidate Sourcing Channels -all from one, easy-to-read hub.

ATS Dashboard

One-Click Multi-Posting

Post job adverts to 70+ job boards, your social media pages and your careers website at the click of a button to make sure your recruitment marketing gets in front of your ideal candidates.

One-Click Multi-Posting

Build your Talent Pool

Store potential talent in a safe, secure database, so you cut future recruitment costs. Send automated SMS and email comms, search CVs for keywords and automatically remove duplicates.

Talent Pools

Agency Portal

Invite external recruitment agencies to log into your Applicant Tracking System and create their own account to help you manage your preferred suppliers. 

Agency Portal

It's time to take your recruitment to the next level. 

Our dedicated Account Managers are ready to guide you every step of the way.