What we do

Not-for-Profit Applicant Tracking System

The Applicant Tracking System For Not-For-Profit

Free your recruiters from spreadsheets, paperwork and manual processes with an ATS built to attract, assess, hire and onboard candidates that align with your organisation's values.


Make a bigger impact with the right people

Our mission is simple: give you more time to focus on your people

Great work relies on great workers. But the Not-For-Profit industry faces a unique set of recruitment challenges, including sourcing candidates with the integrity and experience to add value to your team.

We've been creating recruitment software for 10 years, working proudly with incredible Not-For-Profit organisations. The triumphs of our customers have proven that the key to successful Not-For-Profit recruitment is simple processes, automated scheduling, a great candidate journey and regular reporting.

Vacancy Filler controls and streamlines the entire recruitment journey, so your recruitment and HR team have time to focus on what matters: building a team that will enrich lives.

"Why did we select Vacancy Filler? Their initial engagement was head and shoulders above the rest. They understood our requirements and clearly demonstrated how they could deliver our online recruitment processes and candidate experience."
Anne Mackenzie, Resourcing Manager

“We now have a more streamlined process, including easier shortlisting, reduction in photocopying and administrative time spent in collating paperwork for recruiting managers. We have also definitely reduced advertising costs.”

Lisa Hewerd, Resourcing Manager

A snapshot of Not-For-Profit recruitment features

One-click Request to Recruit
Capture requisition details from Hiring Managers and seek approval automatically.
Onboarding & Digital Signatures
Get contracts signed and important documents read in a fraction of the time.
Unlimited Video Screening
Bring your candidates to life and let them record and re-record answers.
Careers Site
Post to the top job boards, as well as your social media channels and careers site.
Self-service Interview Scheduling
Let your candidates book an interview timeslot based on your hiring team's availability.
Digital Application Forms
From mini-application forms that capture basic info to all encompassing application forms with video's and digital signatures.

“We need people with the right skills but also the right attitudes, particularly when they are dealing with vulnerable people, and when pay is sometimes not quite as high as they might get in the private sector.”

Lisa Hewerd, Resourcing Manager

“We now have a more streamlined process, including easier shortlisting, reduction in photocopying and administrative time spent in collating paperwork for recruiting managers. We have also definitely reduced advertising costs.”

Lisa Hewerd, Resourcing Manager

“We found it very easy to use from the outset, and minimal training was required.”

Lisa Hewerd, Resourcing Manager

Screen and assess on what matters: passion, personality and experience

Cutting-edge evaluation and testing tools for not-for-profit recruitment

We value your values. Make sure your candidates do, too. Vacancy Filler lets you pick and choose from a wide list of Candidate Assessment features, to build a workflow that suits the job role.


Candidate Assessment Features

  • Custom workflows
  • Scored questionnaires
  • Situational-based testing
  • Psychometric testing
  • Side-by-side candidate comparison
  • Auto-screening features
  • Unlimited Video Screening

Enrich your community with data-driven diversity

Actionable insights, powerful reporting and automated compliance remove room for human error

Our technology has been designed to combat unconscious and conscious bias. Not only will you see actionable reports on important diversity data, you'll be able to hide candidate information, including name, gender and location, at any step of the hiring process.


Diversity and Inclusion Features

  • Diversity and Inclusion data
  • Accessibility tools
  • Recruitment Monitoring forms
  • Panel interviewing and shortlisting
  • Blind shortlisting
  • Redactable information

The safety of your vulnerable people should never be left to chance

Water-tight safety features to ensure you meet all regulations

Our system does more than request and gather all necessary pre-employment checks. It scans CVs for suspicious employment gaps. And because we know that not-for-profit data and security regulations are tighter than most, our data storage is as secure as it is simple. 



Safeguarding Features

  • Digital pre-employment checks
  • Career-gap analysis
  • Automated references
  • GDPR-compliant data storage
  • UK-based company

A candidate journey that feels like a guiding hand

From your Careers Site to your question forms and SMS alerts - let your mission, values and people shine.

In a fast-paced recruitment industry, candidates can be left feeling confused or under-valued. Vacancy Filler lets you automate and personalised every step of the journey - from actionable SMS and email messages, to personalised questionnaires and video screening requests - so your candidates get the most out of you, and you get the most out of your candidates.



Careers Page

We'll let your beautiful branding, values and culture inform the functionality and design of your new careers page. So you'll be promoting your employer brand, while your site gets to work at converting traffic into applications.

Vacancy Filler Content Management Module gives you extra's uncommon with most Content Management Modules. You'll have access to a range of value added tools.

  • Site Analytics
  • Content Workflow Automation
  • SEO Performance
  • Audits

Empower your whole team with an easy-to-use CMS

A drag-and-drop Content Management System makes it easier than ever for your whole team to create and post content. We're confident that you'll never need help from an IT team - but we're here to support you every step of the way. 


Seamless integration - from jobs boards to social media

Your careers site will connect seamlessly with Vacancy Filler, so you can integrate your jobs board and handle all applications from your central Vacancy Filler dashboard. 

You can also integrate with all of your daily third-party tools, to make your content management experience a familiar one. 

  • Dropbox
  • Google Drive
  • Social media platfoms
  • Onedrive

Source candidates that match your message with our powerful recruitment marketing tools.

Source highly-competent not-for-profit and charity candidates who align with your values.

Track the best-performing sources

Measure ROI and make sure you are meeting your hiring targets - from Diversity and Inclusion, to Agency Spend and Candidate Sourcing Channels -all from one, easy-to-read hub.


One-click Multi-Post your job ads

Post job adverts to 70+ job boards, your social media pages and your careers website at the click of a button to make sure your recruitment marketing shouts even louder. 


A Talent Pool of inspired candidates

Store potential talent in a safe, secure database, so you cut future recruitment costs. Send automated SMS and email comms, search CVs for keywords and automatically remove duplicates.


Manage your Agencies

Our Agency Portal lets you invite external recruitment agencies to log into your Applicant Tracking System and create their own account to help you manage your preferred suppliers. 


It's time to take your recruitment to the next level. 

Our dedicated Account Managers are ready to guide you every step of the way.