What we do

Public Sector Applicant Tracking System

The Applicant Tracking System For The Public Sector

Powerful recruitment software that helps public sector governing bodies meet regulation and exceed hiring goals and public expectation.


Software built to meet stringent recruitment targets: from diversity to compliance

Balancing public expectation with stretched resources means Public Sector recruiters face a unique set of challenges. Some of these include collecting and storing data to high security standards, providing Equal Opportunities, and providing a user-experience that meets expectation all while balancing a high volume of applications.

With 10 years’ experience in recruitment software, and 40% of our client base in the public sector, we know the key to successful public sector recruitment is structured processes, efficient scheduling, great customer service and accurate reporting.

Our user-friendly recruitment software automates your entire recruitment process with ublic sector challenges in mind, so you can rest assured that important goals are being met with every single hire. 

And we're on the G-Cloud framework. Find out more here



"Ultimately, Vacancy Filler has enhanced the quality and calibre of candidates, not just the quantity."

Richard Smeeton, Director of IT

"The key benefits have been: the candidate experience, as that is definitely better, the efficiency of the software, as its made things much quicker and easier to manage with visibility of all activity."


The biggest ROI for us is with the shortlisting packs, everything is done digitally through the system. We run an almost paperless recruitment process, so we are much greener than before.


Powerful Diversity and Inclusion tools

Make sure your recruitment mirrors Government strategy and public expectation

Public sector recruiters must  ensure their recruiting is compliant not only with legislation and internal policies, but also public expectation. 

Ensure your workforce truly represent and reflect the wider community with a Diversity and Inclusion dashboard, along with a suite of clever screening tools that combat unconscious and conscious bias. 


Diversity and Inclusion Features

  • Diversity and Inclusion data
  • Accessibility tools
  • Recruitment Monitoring forms
  • Panel interviewing and shortlisting
  • Blind shortlisting
  • Redactable information

Go green: Lead by example with paperless applications, communications, offers and onboarding

Meet environmental expectation outlined by Government and public expectation

Not only is our automated documentation great for cutting repetitive admin and freeing up your resources - our paperless processes are great for the environment, too. 


Recruitment without Human Intervention

  • Digital Onboarding
  • Automated workflows across the entire recruitment process
  • Online Inbuilt Candidate Tests
  • Inbuilt Video Screening
  • Digital e-Signatures
  • Built-in reference requests and background checks

Tight and secure safeguarding for public sector recruiters

Guarantee safeguarding compliance for your people and data 

Safeguarding your people

When it comes to safeguarding people, our system does more than request and gather all necessary pre-employment checks. It scans CVs for suspicious employment gaps. And because we know your data and security regulations are tighter than most, our data storage is as secure as it is simple. 

Safeguarding your data

Your data will be safe and secure in one central location. And because we're a UK-based company too, you can guarantee we know compliance regulations to the nth degree.


Some Safeguarding Features you'll love:

  • Digital pre-employment checks
  • Career-gap analysis
  • Automated references
  • GDPR-compliant data storage
  • UK-based company

Careers Page - Let your culture and ethics and people shine

We'll let your values and aims inform the functionality and design of your new careers page. And because inclusivity is at the heart of your values, we'll design a page that is truly accessible and responsive.

  • Accessibility driven design
  • Responsive on all devices
  • Optimised for applicant conversion
  • SEO Performance
  • Audits

Empower your whole team with an easy-to-use CMS

A drag-and-drop Content Management System makes it easier than ever for your whole team to create and post content. We're confident that you'll never need help from an IT team - but we're here to support you every step of the way. 


Seamless integration - from jobs boards to social media

Your careers site will connect seamlessly with Vacancy Filler, so you can integrate your jobs board and handle all applications from your central Vacancy Filler dashboard. 

You can also integrate with all of your daily third-party tools, to make your content management experience a familiar one. 

  • Dropbox
  • Google Drive
  • Social media platfoms
  • Onedrive

Source passionate, driven candidates for Public Sector positions

Attract highly motivated staff across the board with a suite of Recruitment Marketing features designed with  inclusion in mind.

Visual, shareable data and metrics

Measure ROI and make sure you are meeting your hiring targets - from Diversity and Inclusion, to Agency Spend and Candidate Sourcing Channels -all from one, easy-to-read hub.


One-click Multiposting

Post job adverts to 70+ job boards, your social media pages and your careers website at the click of a button to make sure your recruitment marketing gets in front of your ideal candidates.


Build your Talent Pool

Store potential talent in a safe, secure database, so you cut future recruitment costs. Send automated SMS and email comms, search CVs for keywords and automatically remove duplicates.


Agency Portal

Invite external recruitment agencies to log into your Applicant Tracking System and create their own account to help you manage your preferred suppliers. 


Use scored questionnaires to improve Public Sector credentialing.

Tailor the application process on a role-to-role basis with customisable question and application forms.

Make sure your screening purpose is truly assessing, challenging and scoring candidates, with a suite of candidate evaluation tools. You can customise these for each position.



Some more Candidate Assessment Features you'll love:

  • Custom workflows
  • Scored Questionnaires
  • Auto-screening filters
  • Side-by-side candidate comparison
  • Psychometric testing

Need help with Public Sector procurement? We're here to help.

Tendering for Public Sector Contracts

Our tendering department is made up of a small team of individuals who regularly respond to invitation to tenders and completing detailed IT information security (InfoSec) questionnaires.

We have a library of template system requirements specification - compiled from a number of customer past tenders - which they’d be happy to share to allow customers to pick and choose their system requirements and fast-track the creation of a detailed specification.

Visit our Page on the Digital Marketplace


It's time to take your recruitment to the next level. 

Our dedicated Account Managers are ready to guide you every step of the way.